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Home » Automobile in QuickBooks – Enter, Setup Vehicle Loan and Record Purchase

Automobile in QuickBooks – Enter, Setup Vehicle Loan and Record Purchase

Automobile in QuickBooks

Recording an Automobile in QuickBooks includes accounting for the total liability incurred through the lease and recording the monthly payments and interest expenses. Set up your accounts, record a general journal entry, and your monthly payments. If your company already owns a vehicle, you may already have a “Vehicles” fixed asset account. It is also likely that you already have an “Interest” expense account. Check the “Chart of Accounts” for these accounts before creating new ones. You will need to add a liability account for the lease.

Benefits of Adding Vehicles in QuickBooks Accounts:

We have mentioned some great advantages of setting up the place an automobile in QuickBooks skilled as follows:

  • Once you have got other cars in QuickBooks professional, you get a characteristic “upload employee data” that’s helping you in paying once more the moving bills.
  • You can have the power to handle the report of every and each mileage transaction.
  • The characteristic of clerking helps you in calculating the account stability from the Associate in Nursing account.
  • You will observe the place of business equipment through the utilization of the “Fixed plus Item List”.
  • By putting in place an automobile in QuickBooks, you’ll replace the consumer’s record with the IRS’ mileage charges.
  • QuickBooks provides 4 other mileage stories activity main points, activity abstract, automobile main points, and automobile abstract.

How to Enter a Vehicle Purchase:  Set up the Asset?

  • Gear Icon > Chart of Accounts.
  • On the top right click New.
  • Under the category, type select either Fixed Asset.
  • Select the detail type of asset (if none pertain select the closest and proceed) and then click Next.
  • Name the account.  You can call it Trucks.  Some CPA’s like a parent account Truck and then sub-accounts, like GMAC 2017 and so on.
  • For the question: Do you want to track the depreciation of this asset?, click Yes or No. (If Yes is selected the system will automatically create a Depreciation subaccount for the item).
  • Fill in the original cost fields. (If recording the loan, please leave this blank.)
  • Click Finish and you are done!

How to Enter a Vehicle Purchase:  Set up Loan…

  • Gear Icon > Chart of Accounts.
  • On the top right click New.
  • Select either Other Current Liabilities (1 yr note) or Long-term Liability (more than one year note)
  • Choose the detail type of Other Current liability or Long-term liability (a description is listed to the right of each option) and click Next.
  • Name the account.  You can name it a Truck loan or N/P Chase Bank or something that will help you recognize which loan it is.
  • Leave the Unpaid Balance blank.
  • Click Save.

Set Up a Vehicle Loan in QuickBooks 

Here is the procedure to set up, and record a new vehicle loan in QuickBooks. This will be done in just 2 steps. Have a look;

Step 1: Create a Liability Account

First, you need to create a liability account, follow the below procedure to create a liability account:

  • Go to the ‘Gear icon’ of QuickBooks, and select the ‘Chart of Accounts’ option.
  • Then from the top-right corner, click the ‘New’ option.
  • Now choose any one of the liabilities, ‘Other Current Liabilities (1 Year) choice, or ‘Long Term Liabilities (More than one Year).
  • Select the detail kind for the liability.
  • Enter the name of the account, and select a reputation that is able to assist you to acknowledge the vehicle loan just like the vehicle loan, bank name, etc.
  • Then leave the ‘Unpaid Amount’ field blank for now, and review everything.
  • Lastly, click the ‘Save’ option. 

How to Trace Cars Mileage in QuickBooks Pro:

The following steps will help you in observance automobile mileage in QuickBooks Pro:

  • In the menu, build a range ‘Company’ and click on ‘Enter Vehicle Mileage’.
  • Now, make a selection of an automobile that you wish to report the mileage associated with.
  • Enter each the start and therefore the finishing date for every and each group action of mileage.
  • You have to be compelled to give the mileage finding out of the automobile. QuickBooks professional helps in calculating the mileage.
  • Select “Billable” for charging a buyer.
  • Open “Customer: Job” and “Item” records and build a range of the mileage you wish to invoice in your buyer.