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2 Ways Your Business Can Share Files Securely

Business Can Share Files Securely

The transfer or share files and documents online supposed to be simple and seamless. With good file-sharing technology, everyone in your company should be able to complete real-time exchange of files or collectively work on the same document remotely. There are many services and apps that can help you achieve these goals. However, you need to ensure that your files are encrypted and safe from hackers and malicious software such as malware that can destroy your files. Thus, end-to-end encryption is the best mode for transferring files.   

This means that you may need managed file transfer (MFT) services that help your business in file sharing. An MFT company like GoAnywhere offers secure file transfers and ensures that your files encrypted during transfer. You also have the option of automating the process in case of bulk sharing of files. 

Ways Of Securing Your Business Files 

Here are the best ways your business can share files securely: 

1. Maximize The Use Of Security Protocols

There are various security protocols that can be used to secure your files online. Make the most of the following tools, options, and resources so you don’t have to worry whenever you need to share files over the internet:  

  • Password Protection: When you’re sending your files, ensure that they’re encrypted with a password. This way, only individuals who have the password can access the file. Most legitimate software can create password-protected files. The passwords can be generated randomly which protects you from reverse engineering by malicious individuals.  
  • Virus Scanning: You can use an antivirus to scan a file before downloading or opening it. If you have an antivirus installed on your computer, it can perform background checks for all files that you open and map them with known viruses and malware. Additionally, you can scan your computer system to make sure there are no dormant viruses in your computer that can destroy your files.  
  • Cloud Encryption: With cloud storage services, you can use a cipher or code to protect your documents from prying hackers. Cloud encryption is a security measure that ensures that even if your files hacked, they’ll be useless to the hacker unless they can also access the keys.  
  • Version History: This is a service that creates a copy of your original document. In case your file illegally edited, you can easily restore it to the original version.   
  • Varied Permissions: With this option, you can choose who can view, leave comments on, share files, or edit your file. For instance, you can limit file access to an individual, a certain group, or all your company employees.   
  • Expiring Links: Expiring links will deny access to a file after some time. Expiring links also called signed URLs. They’re attached to a file and active within a certain set time. The advantage of expiring links is that you can’t use them once the set time is over, which protects your files in case a malicious person comes across the link.    
  • System Monitoring: Your software experts monitor any issues that arise during the transfer of documents and deal with any abnormalities.   
  • Network Protection: This involves installing a firewall in the networks outside and inside your data centers to limit traffic. A firewall is effective in protecting your organization from cybercriminals. The computers within your organization protected from malicious attacks and unauthorized network traffic. There are three kinds of firewalls that you can use to protect your data and devices in your business: stateful inspection, packet filters, and proxy server firewalls.  
  • Recycle Bin: This option helps you restore files that deleted by mistake.   

2. Be Familiar With Cloud-Based Security Processes

In case you’re using cloud-based file storage, the following safeguards may used:  

  • Two-Factor Authentication: This is a strong security measure where your cloud service provider gives you a code that you use to access your files. The advantage of the two-factor authentication (2FA) is that, if your password hacked or phished. It would be useless for the hacker without the second field details, which could be the username. More secure websites will request you to input a security question.  
  • Mobile Device File Encryption: Your cloud provider can encrypt your files for storage on your Android or iOS mobile app. So, even when you lose your phone, your files are still secure.   
  • Strong Password: Guidelines for a strong password include using at least eight characters, avoiding complete words, mixing both lowercase and uppercase letters, and staying away from real names for usernames.

Wrapping Up  

Internet security is crucial in every business. Due to cybercrime and cyberattacks, your need to ensure that the option you choose for your online file transfer is secure for your business processes. You can use both cloud file sharing technology or local technology depending on your business needs.