QuickBooks includes a Bounced Check button on the Record a Bounced Check in QuickBooks of each past transaction, so if a check returned NSF, you can basically click that button. Your bank’s expense and your charge to the customer are added together on another invoice. In the event that you lean toward creating the line things yourself – so you can break down your charge to the customer and your bank’s charge to you – there is a workaround for recording a NSF check and invoicing your customer.
Recording a NSF Check
1. Click the “Get Payments” symbol on the QuickBooks landing page.
2. Click the “Previous” button, until you find the transaction associated with the ricocheted check.
3. Click the “Bounced Check” button. Type the amount your bank charged you for the bounced check in the “Bank Fee Charged to You” text field.
4. Select the “Charge Customer for Fee” alternative, in the event that you want to apply your own service charge to the customer and then enter the expense you want to charge. Click “Save and Close.” The bank’s charge to you and your expense to the customer are added together. QuickBooks produces an invoice for this total charge.
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1. Select “Thing List” from QuickBooks Lists menu. Click the “Things” button and select “New.” This will be an unfilled thing essentially to track the ricocheted check.
2. Select “Other Charge” and title it “Ricocheted Check.” Leave the “Amount” field vacant and select “None” from the Tax Code list. Select your bank account from the “Account” menu, then click “Next.”
3. Repeat this same process to create a second Other Charge thing named “Bad Check Charge.” This thing is utilized to track your bobbed check charge. Leave the Amount vacant and set the Tax Code to “None.” Select an income account like “NSF Charge” in the Account field. On the off chance that you don’t have such an account, create it here, then click “alright.”
4. Select “Customer Center” from the Customers menu. Click the “Customers and Jobs” tab and then select the customer who ricocheted the check. Right-click the customer’s name and select “Create Invoices.”
5. Select the “Bounced Check” thing for the principal line of the invoice, using the amount of the NSF check. This lessens your bank balance by the same amount, balancing your books.
6. Utilize the “Bad Check Charge” thing in the second line of the invoice and enter the amount of the bank expense you were charged. Create the invoice.
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