Managing Files On Mac: 7 Great File Management Tips

What does your current file management system on your computer look like? Is it neat and orderly, or does your Desktop look like the digital version of Hoarders?

If you’re reading this article, then odds are it’s the latter—which means that it’s time to get everything in order. Also read about how you can merge your PDF file for free.

Having a well-organized computer might seem like a lot of work. However, aside from providing you with aesthetic benefits, having a stellar organizational system can even boost your productivity. 

So how can you go about managing files on Mac? 

Keep reading to learn about seven file management tips that will help you get your Mac under control.

1. Create an Organizational System That Works for You

The first thing you need to realize is that no two people have the same organizational system. What works for a coworker or a friend might not provide as big of a boost to your life as you’d think. 

What you need to do is, therefore, find what sort of system works best for you. 

You can organize your files based on projects, dates, file types, and many other ways. It’ll take some trial and error, but figure out what works for you and stick to it. 

2. Delete Things You No Longer Use

Regardless of what sort of system you decide on using, remember that it should have no space for files that you don’t use. 

Go through your entire computer to identify and delete files that you no longer use. This can include anything from presentations you’ve given and no longer need to duplicate photos that you didn’t even know you had.

Some programs can help identify redundant and useless files for you, but you should go through everything yourself. You’ll end being more thorough, and you’ll also get to know the contents of your hard drive better. 

3. Take Advantage of iCloud

One of the best parts about having a Mac is that you get to use iCloud. This is Apple’s cloud-based storage program that all Apple users get access to.

iCloud is a great place to store all of your photos, documents, and other types of files. As is the case with your computer, you want to make sure that you keep things organized on iCloud, as well.

The most basic iCloud plan is free, but you can choose from premium storage plans if you have a lot of files. These are reasonably priced, allowing you to store a lot of data for a small monthly fee. 

4. Consider Other Cloud-Based Storage Platforms 

If for, whatever reason, you don’t want to use iCloud, you can always look into using a different storage platform.

Google Drive is one option that many people prefer to use. Like iCloud, it syncs across all your devices, meaning that you can upload something on your computer then access it from your phone.

There are also different storage plans and prices that you can consider choosing. 

Again, just make sure that you don’t use the Google cloud as your virtual junk drawer. Ensure that you take the time to extend your organizational system to your files in the cloud as well. 

5. Get an External Hard Drive 

If you want to stay away from the cloud altogether, then you can always look into getting an old-school external hard drive. 

Hard drives are great for dumping files onto them, especially if those files are large. Many people use external hard drives for storing things like movies that would otherwise take up too much space on their computers.

Storage sizes range from hundreds of gigabytes to hundreds of terabytes. Decide what you’re going to use your external hard drive for, then use that to help you determine which size you should get.

6. Use the Multiple Desktops Feature 

Most Mac users don’t realize that they can have multiple Desktops on their computers. This allows you to store files on one screen that don’t show up on the next one. You can create up to sixteen additional workspaces in Mission Control. 

This sort of system is great for having Desktops that serve different purposes. For example, you can have one that you use for work-related tasks and files and another that’s for everything else. 

Once you are on your second (or third or fourth) Desktop, make sure to create an effective file management system there, as well. If you need help with the basics, check out this guide to learn how to make a new folder on Mac: https://setapp.com/how-to/make-folder-on-mac

7. Be Consistent With File Management in the Future 

File management on Mac OS is much like clutter management is in the real world: the key is consistency.

If you go years without creating an organizational system and just throw things on your Desktop, coming back from that and getting everything in order is going to be exhausting. 

The easiest way to prevent you from having to do that is to be consistent with organization all the time. Then, if you do want to take a day to get everything in order, you’ll find that it’s much easier to do so this time than last. 

Use These Tips to Make Managing Files on Mac Easy  

If you own a Mac, then you want to make sure that you get the most out of it. One of the easiest ways to go about doing that is by keep tracking of all of your files.

Make sure to use these tips to make managing files on Mac easy. You’ll thank yourself later!

Did you find these file management tips to be helpful? If you did, make sure to check out some of our other posts. You’ll find tons of other tech-related guides and tips. 

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