If you have a business, it is likely that you need a time attendance and fingerprint machine in place to manage your employees’ time and ensure that they are working efficiently. However, the cost of such equipment can sometimes be prohibitive and the time spent installing them could potentially be lost when employees are using a laptop or other work-related computer instead of the time recorded on the system. In this article, we will look at how to reduce the cost and time taken to operate such an essential piece of equipment.
The first step in reducing the cost of your time-attendance machine is to do some research online. This will help you identify any potential problems with the equipment before buying and will also allow you to find out which companies are selling their equipment for a lower price than you would expect. You could find that you can save more money by paying less upfront but it is important to check that you do not end up paying twice for the same item. It is unlikely that you will find anything that is free but there may be deals available for those who pay in advance.
Cost of your time-attendance machine
When you do purchase your time attendance machine you will usually receive some form of insurance. This could be a standard insurance policy that covers the machine and any damage that occurs, or it could be additional cover if you have additional equipment installed in the future. Your insurance company may also provide you with advice as to which type of insurance is appropriate for you and whether you should be covered against damage from fire, flooding, lightning, and theft.
If you have already purchased your equipment, you should check with your insurance company before placing the equipment in service so that they can check that the cover you are being offered meets your requirements. If you do not then you may need to take out additional insurance which will be slightly higher than the normal insurance cover that you would have been offered. It is always worth checking with your insurance provider that this type of insurance is in place and that any protection is sufficient to cover the cost of your time attendance machine and any damage that it may cause to the property or the environment.
Another way to reduce the cost of your time attendance machine is to look for companies that offer discounts on installation. There are certain companies that specialise in providing this kind of support, meaning that you can get a professional install team to help you set up your system. This can allow you to have your machine up and running quickly and at a lower cost than if you were to do the installation yourself.
If you are running a small business, consider whether or not you should be paying for the service of one person to manage the time attendance for your business. If you use this method, you can eliminate the cost of paying the wages of more than one employee to monitor your payroll.
If you need to use a fingerprinting machine you may want to look into whether you can get a discount because your business needs a number of machines for different purposes. This will reduce the cost of purchasing the equipment and also mean that you can save on the costs that you incur when paying for training, as well as reducing the number of fingerprints that must be added onto each employee’s card.
Finally, you will probably need to consider the size and complexity of the task of keeping track of your employees’ time and the number of employees that need to use the time attendance and fingerprint machine. To reduce the costs associated with these tasks, you may be able to use one staff member to manage these functions and they can do this on a part time basis. Alternatively, you could ask the company to take responsibility for all staff members that are needed for this function.